Privacy Policy

Last updated: 11 October 2026

This policy explains what the Sortd iPhone app ("Sortd") does with your information. "We", "us" and "Sortd" mean the makers of Sortd. You can reach us at support@sortd.page.

In short

The rest of this page explains each of these in full.

What Sortd stores, and where

Your spending data is kept on your iPhone, inside the app's own storage:

• Purchases — merchant, amount, currency, date, category, card, and any note you add. These are kept in an on‑device database (Apple's SwiftData).
• Cards — the name you give each card and its last 4 digits. Sortd never asks for or stores full card numbers, and never asks for bank logins or passwords.
• Settings — such as your home currency, budgets, and the categories Sortd has learned from your changes.
• Your setup answers — what you want from Sortd, how you usually pay, how you feel about your spending, when you'd like a check‑in, and how often you spend abroad. See Setup questions.
• A summary for your widgets — totals, your last three purchases (with shop names) and bills due, so Sortd's widgets can show them. It sits in a folder on your iPhone that only Sortd and its widgets can open.
• Exchange rates — daily rates Sortd has downloaded, so it doesn't fetch them again.

None of this is sent to us. If you turn on iCloud backup, an encrypted copy goes to your own iCloud, where we can't read it. If you back up your iPhone to iCloud or a computer, Sortd's data is included in that backup like other app data, under Apple's terms.

What does leave your iPhone is small: usage data and crash reports, which never include amounts, shops or card digits, and, only if you sign in, what's described under Signing in.

How we protect your data

Some of what Sortd handles is sensitive: your purchases. This is how they are kept safe.

• Your purchases stay on your iPhone: your purchases, cards and settings never reach us, so we hold no copy for anyone to leak. The only other place they can go is your own iCloud, encrypted, if you turn on iCloud backup. A backup or spreadsheet file only exists if you choose to share one, and Sortd deletes its own copy afterwards.
• Encrypted on your iPhone: Sortd's storage is protected by iOS Data Protection. It is encrypted, and after your iPhone restarts it can't be read until you unlock the phone with your passcode or Face ID. Other apps can't read it.
• Google sign‑in key in the Keychain: if you sign in with Google, the key Google gives Sortd is stored in the iPhone Keychain, which iOS encrypts. It is kept only so Delete Account can ask Google to cancel your sign‑in. It is set to stay on this iPhone only: it is not synced to iCloud Keychain and does not move to another device.
• Secure sign‑in: you sign in to Google in Apple's secure sign‑in window, using OAuth 2.0 with PKCE. Sortd never sees your Google password, and no secret key is built into the app.
• Encrypted in transit: every connection Sortd makes (see Services Sortd talks to) uses HTTPS (TLS). Sortd makes no unencrypted connections.
• Least access: Sortd asks Google only who you are (your Google account's email address), and only if you choose Continue with Google. It has no access to your Gmail or anything else in your Google Account. Sortd doesn't read your email.
• No one reads your purchases: no one at Sortd can see your purchases, because they never leave your iPhone. Sortd has no ads and doesn't track you across other apps or websites. It does not sell data. The only outside services that get anything from the app are an analytics provider and a crash‑reporting service, and neither gets your spending.
• Removing access: Delete Account and Delete All Data ask Google to cancel Sortd's sign‑in and delete the key from the Keychain. You can also remove Sortd at any time in your Google Account's security settings.

If you find a security problem in Sortd, please email support@sortd.page. We will look into it and fix it as fast as we can.

Logging Apple Pay taps

Sortd does not read your Apple Wallet by itself. If you choose, you create an automation in Apple's Shortcuts app on your iPhone. When you pay with Apple Pay, that automation passes the payment (merchant, amount and card name) to Sortd's "Log Wallet Tap" or "Log Purchase" action. This happens on your iPhone. On iOS 27 or later, the shortcut also has a second automation that runs on Wallet's notification. That is how payments in apps and on websites are logged, if your card sends a notification. It passes the shop, amount and card from the notification to Sortd, on your iPhone. If you add your bank's app to that automation, its notifications are passed to Sortd the same way, on your iPhone. Sortd keeps the ones that are purchases and ignores the rest (codes, balances, offers). Nothing from a notification is sent anywhere. Sortd keeps a copy of the last few payments it received (up to ten), on your iPhone, so you can check the setup. Usage data notes only that a tap was logged, never its shop, amount or card. You can turn the automation off or delete it in the Shortcuts app at any time.

Card digits: you can give Sortd the last 4 digits of each card and of its Apple Pay number (the Device Account Number). Sortd uses them only to match purchases to the right card. They stay on your iPhone. Sortd never asks for or stores a full card number.

Setup questions

When you first set up Sortd, it asks a few short questions: what you want from it, how you usually pay, how you feel about your spending, when you'd like a check‑in, and how often you spend abroad. You can skip them.

• Where they're kept: on your iPhone only, in Sortd's own storage. Your answers are never sent to us or anyone else, and they aren't put in backup files. Usage data notes only which setup step you reached and whether you skipped it, not what you answered.
• What they're used for: choosing which setup steps to show you, which features to show first, and when your check‑in comes. Nothing else.
• Changing them: Settings › Help & Feedback › Run Setup Again. You can change just the check‑in time in Settings › Bills & Reminders. Running setup again keeps your purchases and cards.
• Deleting them: Delete All Data, or deleting the app, removes them.

Receipt scanning (optional)

If you tap "Scan Receipt", Sortd asks for camera access, or lets you pick one photo. It reads the text on the receipt on your iPhone using Apple's built‑in text recognition and, on iPhones with Apple Intelligence, Apple's on‑device model. The photo is not saved by Sortd and is not sent anywhere. Sortd keeps only what you confirm on the review screen: the shop, amount, currency, date and category. On iPhones without Apple Intelligence, the text is read with simple rules instead.

Typing a purchase

When you add a purchase, you can type it the way you'd say it, like "coffee 5.50 yesterday". On iPhones with Apple Intelligence turned on, Sortd uses Apple's on‑device model to read that line. It runs on your iPhone, and the text is not sent to us, to Apple or to anyone else.

Sortd checks what the model gives back. For example, an amount you typed as a number always wins, and a currency is only used if your line mentions it. The result only fills in the Add form. Nothing is saved until you check it and tap save. Sortd doesn't keep the line you typed. On iPhones without Apple Intelligence, or if you turn it off, the line is read with simple rules instead.

Importing a statement

If you choose to import a bank statement (a CSV or PDF file, or a screenshot of your bank app), Sortd reads it on your iPhone and shows you what it found. Only the purchases you tick are saved. The file is not uploaded and Sortd doesn't keep a copy of it.

Email and Gmail

Sortd does not read your email. It used to have an optional Gmail receipts feature. We removed it on 2 October 2026. Sortd no longer asks for or keeps any Gmail access.

• Old Google keys: when the app updates, it deletes any Google key it saved for Gmail and asks Google to cancel that access. You can also check or remove Sortd's access in your Google Account's security settings at any time.
• Old purchases: purchases the Gmail feature added stay on your iPhone, like any other purchase. They keep the Gmail address they came from and the ID of the email they came from, not the email itself. Delete them one by one, or use Delete All Data.
• Signing in with Google is separate: it only tells Sortd who you are. See Signing in.

Exchange rates

To convert purchases in other currencies, Sortd downloads daily exchange rates from frankfurter.dev (api.frankfurter.dev), a free public service. The request contains only two currency codes (the one you spent in and your home currency) and, for older purchases, a start date. It has nothing about you, your amounts or your shops. Like any website, that service can see your device's internet address when the request is made.

Notifications

Sortd only sends notifications if you allow them when iOS asks. All of them are scheduled by the app on your iPhone. Sortd doesn't use a push server, so no notification comes from us or passes through us.

• Check‑in: if you pick one during setup, Sortd sends a short repeating note each morning, each evening, or on Sunday evening, inviting you to take a look. It is written ahead of time, so it never contains amounts, shops or cards. Change or turn it off in Settings › Bills & Reminders › Check‑in.
• Bill reminders: if you turn them on, Sortd reminds you at 9 am the day before a repeat payment is expected. These show the shop, the amount and the card's name.
• Category limit alerts: if you have set category limits, Sortd tells you when a category passes 80% and 100% of its limit, with the amounts, right after the purchase that does it or when you next open the app. At most three a week. Turn them off in Settings › Bills & Reminders › Category Limit Alerts.
• Budget pace alert: once a month, if you're on track to pass your budget. Turn it off in Settings › Bills & Reminders › Budget Pace Alert.

Notifications with amounts can appear on your Lock Screen. To hide their contents there, go to your iPhone's Settings › Notifications › Sortd › Show Previews. You can turn any of them off in Sortd or in your iPhone's Settings at any time.

Widgets and the setup checklist

Sortd's Home Screen and Lock Screen widgets show totals, shop names and bills from the summary described above. It stays on your iPhone. While your iPhone is locked, widgets hide shop names. On the Lock Screen and in StandBy, they also hide amounts, unless you turn on Settings › Privacy & Security › Show Amounts When Locked.

The "Finish setup" list on Home checks whether you have added a Sortd widget by asking iOS on your iPhone. Nothing is sent anywhere.

App lock

If you turn on the lock in Settings › Privacy & Security, iOS checks your Face ID, Touch ID or passcode. Sortd only learns whether the check passed. It never sees your face data, fingerprint or passcode.

Backups and spreadsheets

In Settings › Backup & Data you can save a backup file (your purchases, cards and some settings) or export your purchases as a spreadsheet (CSV). Sortd only makes these when you tap, and hands them to Apple's share sheet. You choose where they go, for example Files, iCloud Drive or AirDrop. Sortd doesn't upload these files anywhere. (iCloud backup, below, is separate.)

These files are not locked with a password, so anyone who has the file can read it. Keep them somewhere safe. Sortd deletes its own temporary copy afterwards.

iCloud backup (optional)

iCloud backup is off until you turn it on in Settings › Backup & Data › Back up to iCloud.

• What it saves: the same things as a backup file: your purchases, your cards with their last 4 digits, some settings and the categories Sortd has learned. If you used the old Gmail feature, the Gmail address and email IDs on its old purchases are in there too. Not your setup answers, and not sample data.
• Encrypted first: the backup is encrypted on your iPhone before it leaves. The key is kept in your iCloud Keychain, so only your own devices can open it. We can't read it.
• Where it goes: Sortd's private area in your own iCloud account. It counts against your iCloud storage, not ours, and we can't see it.
• When it runs: when you turn it on, a few seconds after you make changes (at most once every 10 minutes), when you leave the app, or when you tap Back Up Now. There is one copy, and each backup replaces it.
• Restoring: on a new iPhone, tap Restore from iCloud. You choose to add what's missing or replace everything.
• Turning it off: Sortd asks if you want to delete the iCloud copy too, or keep it for a new iPhone. If you kept a copy and want it gone later, you can remove it in your iPhone's Settings › your name › iCloud › Manage Storage.

Usage data and crash reports

To learn which parts of Sortd people use, where setup loses them, and what crashes, Sortd sends a small amount of usage data to an analytics provider, and crash reports to a crash‑reporting service. Neither ever includes your amounts, shops, card digits, notes, email addresses or email content.

• What usage data is: short events with simple counts and yes/no values. For example: setup started, which setup step you reached and whether you skipped it, a purchase was added by hand or deleted, an Apple Pay tap was logged, a receipt was scanned or a statement imported, which tab you opened, a tip was left (small, medium or large), and when the app opens and closes. The analytics tool adds basic details like your iPhone model, iOS version, app version and language.
• A safety net: before anything is sent, the app drops any value that looks like an amount of money or an email address.
• What crash reports are: when Sortd crashes, or hits an error it can recover from, a report with the technical details (which part of the code failed, and for an error, its type), your iPhone model, iOS version and app version. Error messages are removed before sending. No screenshots, no screen contents, no record of what you tapped. The service also counts app sessions, so we know how often Sortd runs without crashing.
• Who you are to them: a random ID made for this install of Sortd. If you sign in, a scrambled one‑way code made from your account replaces it, so your usage stays together across phones. It is never your name or email.
• What it's not used for: no ads, not sold, and not used to track you across other companies' apps or websites.
• Your internet address: like any online service, these two can see your device's internet address when Sortd connects. We've set both not to store it.
• Where it's kept: both services store data in the United States. See how long we keep it.
• In the EU, EEA, UK and Switzerland: the switch starts off. Nothing is sent until you turn it on.
• Turning it off: everywhere else, usage data and crash reports are on when you first open Sortd. Turn them off any time in Settings › Privacy & Security › Privacy › Share usage data. That one switch stops both straight away. The switch keeps your choice even after Delete All Data.
• Deleting it: if you signed in, Settings › Account › Delete Account deletes your usage record. If you never signed in, your usage data isn't linked to your name or email, so there's no way for us to tell which record is yours.

Screen recordings

The beta records taps and scrolls, not what's on the screen. Text, amounts and images are blanked out before anything is saved, so we can see where people get stuck, never what they spend. It's covered by the usage‑data switch in Settings › Privacy & Security. The App Store version doesn't record anything.

Signing in (optional)

You can use every part of Sortd without an account. If you want one, Settings › Account lets you sign in with Apple or with Google. It gives Sortd a way to know you if you ask for help, and keeps your usage data together if you change phones. Your purchases stay on your iPhone either way.

• What Sortd asks for: with Apple, your email address (Apple lets you hide it). With Google, only who you are: your Google account's email address. Signing in with Google gives Sortd no access to your Gmail or anything else in your Google Account.
• What's kept on your iPhone: which service you used, your account ID with that service, and your email address, in the iPhone Keychain. It stays on this iPhone and doesn't sync.
• Our small account server: it does only two jobs: cancelling a Sign in with Apple when you delete your account, and deleting your usage record. It stores nothing. It uses an Apple check to make sure requests come from the real Sortd app, and briefly counts requests to stop abuse. No spending data is ever sent to it.
• Sign Out: Sortd forgets who you are on this iPhone. Your purchases stay.
• Delete Account: Sortd asks Apple or Google to cancel the sign‑in, deletes your usage record, and forgets you on this iPhone. Choose Delete Account and All Data to also delete everything on your iPhone. Crash reports linked to you are deleted when their time limit runs out.
• Stopping it from Apple's side: on your iPhone, go to Settings › your name › Sign in with Apple › Sortd › Stop Using.

Paying for anything in the app

Every feature in Sortd is free. If you ever pay for something optional in the app, you pay through Apple's App Store. Apple handles the payment, and Sortd never sees your card or your Apple Account details.

Who else is involved

Sortd connects only to these, and only for the reason given:

• Google: Google sign‑in, if you use it.
• Apple: the App Store, Sign in with Apple, and iCloud if you turn on iCloud backup.
• An exchange‑rate service (frankfurter.dev), as described above.
• An analytics provider in the United States, for usage data, unless you turn it off.
• A crash‑reporting service in the United States, for crash reports, unless you turn it off.
• Our small account server, only when you delete your account.
• sortd.page: once a day, a small file of bank wording so Sortd can read bank alerts. Nothing about you or your purchases goes with it. Like any website, ours sees your internet address.

The analytics provider and the crash‑reporting service work for us under written agreements. They may only use what they get to provide their service to us, and must protect it at least as well as we do. If you'd like their names, email us and we'll tell you.

Apple Intelligence, text reading, widgets, notifications and the app lock all run on your iPhone and don't connect to anything. Sortd has no advertising tools and doesn't track you across other apps or websites.

Where your information goes

We're based in Australia and Singapore. Usage data and crash reports are stored in the United States. When we look at them, or when information moves between countries that don't have the same privacy laws, we rely on safeguards the law recognises, such as the European Commission's standard contractual clauses. Ask us for details.

If you email us

Sortd itself never sends email. If you write to support@sortd.page, we get whatever you put in your email, and your email address. Settings › Help & Feedback › Send Feedback opens a blank email in your own Mail app, and Report a Problem fills in only your app version. You see the email before you send it, and nothing is sent unless you send it.

Email to that address is passed on by Cloudflare, the company that runs this website, to our inbox, which is run by Google. We use it only to reply to you. Ask us and we'll delete it.

How long Sortd keeps data

Almost everything in this list is kept on your iPhone only (and in your own iCloud, encrypted, if you turn on iCloud backup). We hold no copy of it, so there's nothing for us to keep or delete on our side. The exceptions are usage data and crash reports, which are kept by the services described above.

• Purchases: kept until you delete them, use Delete All Data, or delete the app. That includes old purchases from the removed Gmail feature, with the Gmail address and email ID they carry.
• Google sign‑in key: kept in the Keychain until you delete your account or use Delete All Data. Sortd then asks Google to cancel it and deletes it. If you are offline, Sortd tries again the next time you open the app.
• Exchange rates, cards, settings and your setup answers: kept until you change them, use Delete All Data, or delete the app.
• Scheduled notifications: kept until you turn them off, use Delete All Data, or delete the app.
• Your sign‑in: kept in the Keychain until you sign out, delete your account, or use Delete All Data.
• Usage data: kept for up to 12 months, then deleted. Deleted sooner if you delete your account.
• Crash reports: kept for 30 days, then deleted.
• The iCloud backup: kept in your iCloud until you delete it, as described above.
• Typed lines, receipt photos and imported statements: not kept. Sortd keeps only the purchases you save.

Your controls

• Export: Settings › Backup & Data › Export as Spreadsheet gives you every purchase as a CSV file.
• Usage data and crash reports: turn off in Settings › Privacy & Security › Privacy › Share usage data.
• Your account: Settings › Account › Sign Out or Delete Account.
• Change your setup answers: Settings › Help & Feedback › Run Setup Again. The check‑in alone: Settings › Bills & Reminders.
• Delete: Settings › Backup & Data › Delete All Data removes every purchase, card, budget, setting and setup answer from your iPhone, asks Google to cancel any Google sign‑in (and deletes its key), and removes your check‑in and any other scheduled notifications. If iCloud backup is on, it deletes the iCloud copy too. If you're signed in, it signs you out and deletes your usage record. It gives this install a new usage ID, and keeps your choice on the usage‑data switch. This can't be undone. Backup or spreadsheet files you saved elsewhere are yours, and you delete those yourself.
• Delete the app: deleting Sortd from your iPhone removes the data in its storage. If you signed in with Google, use Delete Account first (or Delete All Data), or remove Sortd from your Google Account's security settings, so Google cancels the sign‑in too.

Because we never hold your purchases, we can't see, change, restore or delete them for you. You are in control of them on your iPhone.

Your rights

Wherever you live, you can ask us what information we hold about you, and ask us to correct it, give you a copy, or delete it. You can also object to how we use it, or withdraw your consent. For almost everything, you can do this yourself in the app, as described above. For anything else, email support@sortd.page. We reply within 30 days. We may ask you to confirm it's you first.

If you're in the EU or UK

European and UK law asks us to say why we're allowed to use your information:

• Running the features you use (sign‑in, iCloud backup): to provide the service you asked for.
• Usage data and crash reports: your consent. The switch starts off, and nothing is sent until you turn it on. Turn it off again any time.
• Beta sign‑ups and emails to us: your consent, which you can withdraw any time.

Sortd makes no automated decisions about you that have legal or similarly serious effects. You can complain to the data protection authority where you live.

Children

Sortd is a budgeting tool for adults. It isn't made for children under 13, or under 16 where local law sets that age. We don't knowingly collect information from children, and if we learn we have, we delete it.

Changes to this policy

If we change this policy, we'll update this page and the "Last updated" date, and list what changed here.

• 11 October 2026: Updated the Screen recordings section. Sortd fetches a small bank‑wording file from sortd.page once a day. New: Find Missing Purchases, which reads a Wallet or bank screenshot on your iPhone.
• 9 October 2026: On iOS 27 or later, Sortd can read your bank app's notifications, if you add the app to the automation. It keeps purchases and ignores the rest. Usage data has a new event that notes only whether a run saved a purchase, and if not, why not. It never holds words or amounts. Category limit alerts can come right after a tap, and have their own switch.
• 8 October 2026: Category limit alerts no longer need bill reminders on. They have their own switch and can come right after the purchase that crosses the limit.
• 6 October 2026: The beta sign‑up form now asks which iPhone you have. A sign‑up also tells us the kind of device, screen size, system version and browser it was sent from. We use these to know which iPhones and iOS versions to test.
• 5 October 2026: The beta is open. The sign‑up form now takes you straight to TestFlight, and we use your sign‑up to know who is testing and to email you about the beta.
• 4 October 2026: Removed beta screen recordings. Sortd doesn't record your screen, in the beta or the App Store version. The second beta sign‑up form on soon.sortd.page closed; there is one form now, on this website.
• 3 October 2026: Gmail receipts were removed on 2 October 2026. Sortd no longer asks for or keeps any Gmail access. Google sign‑in stays, for who you are only. Widgets can now show shop names (they hide them while your iPhone is locked). Payments in apps and on websites can be logged from Wallet's notification on iOS 27 or later. Beta sign‑ups no longer ask for a Gmail address.
• 26 September 2026: usage data and crash reports are now stored in the United States. Added beta‑only screen recordings. In the EU, EEA, UK and Switzerland, the usage‑data switch now starts off.
• 25 September 2026: Sortd is now free for everyone. Added usage data and crash reports (with a switch to turn them off), optional sign‑in, and optional encrypted iCloud backup.
• 20 September 2026: first version on sortd.page.

Beta sign‑ups

This is about the beta sign‑up form on this website, not the app. Until 4 October 2026 there was a second form on soon.sortd.page. That address now brings you here.

• What we get: your email address, first name, country, which iPhone you have and whether you use Apple Pay. Sign‑ups before 3 October 2026 could add a Gmail address. We no longer ask for it and do not use it. We also see which country your internet connection seems to come from, which Cloudflare works out for us, and what your browser tells every website about itself: the kind of device (such as iPhone), its screen size, its system version and the browser. Some in‑app browsers, like Instagram's, also give the phone model.
• How it reaches us: as one email, sent through Cloudflare, the company that runs this website. It isn't saved in a database, on this website or anywhere else.
• What we use it for: knowing who is testing Sortd, and emailing you about the beta: your TestFlight link, a new build, or a question about a problem you hit. Since 5 October 2026 the form takes you straight to TestFlight once you send it. If you signed up on soon.sortd.page before it closed, you also agreed to one email when Sortd launches on the App Store, and we keep a note of when you agreed. Nothing else. No newsletters, no marketing.
• Stopping spam: to stop bots flooding the form, Cloudflare briefly counts sign‑ups from each internet connection. That count isn't kept.
• "I'm human" check: the form uses Cloudflare Turnstile to tell people from bots. To do that, Cloudflare sees details like your internet address and browser type. It sets no cookies. See Cloudflare's Turnstile privacy policy.
• Who else sees it: no one. We don't share it or sell it.
• Changed your mind? Email support@sortd.page and we'll delete your sign‑up.

Contact

Questions or complaints about privacy, or a request about a beta sign‑up or an email you sent us: support@sortd.page. We'll reply as soon as we can.

If you're not happy with our answer, you can contact the Office of the Australian Information Commissioner (oaic.gov.au) or, in Singapore, the Personal Data Protection Commission (pdpc.gov.sg).